DUE DATE: MARCH 27, 2025, BEFORE 10:00 AM

 

 

 

LAST DAY TO SUBMIT QUESTIONS VIA EMAIL: February 25, 2025 Before 4:00pm

 

Attn: Bonny Gregorius, Purchasing and Contracts Manager

Please add the following to your Email subject line: "RFP-01-2024-25 Leased Dark Fiber and Lit Fiber Services for the SCCOE Berryessa Consortium"

 

 

 

 

 

NOTICE IS HEREBY GIVEN that The Santa Clara County Office of Education Berryessa Consortium, acting by and through its Consortium Lead Board of Education, hereinafter referred to as “The Consortium” invites vendors to submit proposals in accordance with the terms and conditions of this Request for Proposal (RFP).  The RFP details the services being sought, requirements, and the evaluative criteria for the procurement of Leased Dark Fiber and Lit Dark Fiber Services for Consortium members and requests a formal written response from all prospective vendors, including equipment and software pricing, and service descriptions required for installation in accordance with E-Rate program guidelines. 

 

A Form 470 has been filed with the SLD (Schools and Library Division) for E-Rate Year 25 for Telecommunication Services for E-Rate. 

Year 25 Form 470 Application Number 250021668 Leased Dark and Lit Fiber Services

 

The Consortium may wish to: (1) enter into a multi-year contract with an eligible provider or (2) may elect to take no action on responses received. 

 All respondents must provide their SPIN Number with submission of their proposal. 

NAME	ADDRESS
Berryessa Union School District	981 Ridder Park Dr. San Jose CA 95131
Santa Clara County Office of Education	1290 Ridder Park Dr. San Jose, CA 95131

EVENT	DATE
RFP RELEASED AND FORM 470 POSTED	February 13, 2025
LAST DAY TO SUBMIT QUESTIONS VIA EMAIL	February 25, 2025 before 4:00pm
ADDENDUM WITH REPLIES TO QUESTIONS RECEIVED	February 27, 2025
PROPOSALS DUE	March 13, 2025 before 12:00 pm
CONTRACT SIGNED	March 17, 2025
BOARD APPROVAL	April 9, 2025
PROJECT INSTALLATION BEGIN	TBD
PROJECT INSTALLATION COMPLETE	TBD
FULL TURN UP/GO LIVE FOR NEW SYSTEM	TBD

 

The SCCOE Berryessa Consortium is dependent upon E-Rate, CTF, and local funding to acquire the services requested in this Request for Proposal.  All respondents must participate in both E-Rate and CTF and any agreement which might lead to a commitment of funds on the part of the Consortium can be voided if either E-Rate or CTF funds become unavailable.  All responses should be based on costs BEFORE E-Rate and CTF discounts are applied.  All proposals submitted must contain both contracted costs including any and all equipment and one-time set up or construction charges and the recurring month-to-month costs. The District has included a spreadsheet that must be completed and submitted with a firm’s response.

 

This request for proposal does not commit the Berryessa Union School District or The Consortium to award a contract, to pay for any costs incurred in the preparation of a proposal, or to procure or contract the services or supplies.  The Consortium reserves the right to accept or reject any or all proposals received as a result of the request, to negotiate with any qualified source, or to cancel in part or in its entirety the Request for Proposals if it is in the best interest of The Consortium.  The District may require the firm selected to participate in negotiations, and to permit such price, technical or other revision of their proposals as may result from said negotiations.  The selected firm’s proposal will be submitted to the Board of Trustees for consideration of award.  The decision of the Board is final.

 

If no proposals are received by the RFP deadline, the Consortium reserves the right to extend the deadline by fourteen (14) days and seek out proposals from multiple Service Providers. A new Form 470 and bidding process is not required. 

 

The Santa Clara County Office of Education Berryessa Consortium reserves the right, in its sole discretion, to determine the criteria and process whereby RFPs are evaluated and awarded.

 

All notices, clarifications, and amendments to this RFP will be distributed via the aforementioned website. The District shall not be responsible for sending individual notifications of changes or updates to any respondents. It is the sole responsibility of the proposer to remain apprised of changes to this RFP.

 

The School District reserves the right to accept or reject any and all proposals and to waive any irregularities or informalities in the proposals or in the proposal process. All proposals shall be valid for 90 days after the proposal due date.